Perform Fleet Vehicle Inspection using eAuditor
Fleet Vehicle Inspection is a systematic assessment of vehicles in a fleet to ensure they are safe, roadworthy, and compliant with operational and regulatory standards. It helps identify defects, maintain vehicle performance, and prevent costly breakdowns.
Performing Fleet Vehicle Inspection using eAuditor ensures a comprehensive assessment of fleet vehicles to verify their safety, functionality, and compliance with operational and regulatory standards. This inspection helps businesses maintain vehicle roadworthiness, prevent unexpected breakdowns, and improve overall fleet performance.
By using eAuditor, fleet operators can standardize vehicle checks, automate issue reporting, and generate digital inspection reports with real-time data, enhancing efficiency and accuracy.
Purpose of Fleet Vehicle Inspection using eAuditor
The primary objectives of performing fleet vehicle inspections using eAuditor are to:
- Ensure that vehicles are safe and roadworthy before use.
- Identify mechanical defects, damages, or safety hazards.
- Verify that vehicles comply with company policies and legal regulations.
- Detect early warning signs of wear and tear.
- Assign and track corrective actions for any issues found.
- Maintain digital inspection records for audits, compliance, and maintenance history.
Step-by-Step Process for Performing Fleet Vehicle Inspection using eAuditor
Prepare the eAuditor Inspection Template
Start by setting up the fleet vehicle inspection checklist:
- Log in to your eAuditor account via mobile app or web platform.
- Download a pre-built Fleet Vehicle Inspection Checklist Template from eAuditor’s template library, or create a custom template tailored to your fleet’s requirements.
- Customize the checklist by adding sections for:
- Vehicle Identification
- Exterior Condition
- Tires and Wheels
- Engine and Fluids
- Lights and Signals
- Brakes and Controls
- Cabin Condition
- Underbody and Leaks
- Documentation Check
Vehicle Identification
Record key vehicle details to maintain accurate inspection logs:
- Vehicle registration number
- Fleet number
- Odometer reading
- Vehicle type
- Inspection date
- Driver name
Input this information into eAuditor’s checklist for consistent record-keeping.
Exterior Condition Inspection
Visually assess the vehicle’s outer body for damages or missing components.
Check for:
- Scratches, dents, or cracks
- Windscreen damage
- Side mirrors condition
- Lights and indicators
Mark items as Pass, Fail, or Not Applicable (N/A) in eAuditor and upload photo evidence for any defects found.
Tires and Wheels Inspection
Inspect the tires and wheels to ensure they are in safe working condition.
Verify:
- Tyre pressure
- Tread depth
- Tyre wear and damage
- Wheel nuts tightness
Document pressure readings, attach photos, and assign corrective actions for tire issues directly in eAuditor.
Engine and Fluid Level Checks
Open the bonnet to inspect the engine and check fluid levels, including:
- Engine oil
- Coolant
- Brake fluid
- Power steering fluid
- Fuel or AdBlue levels
Log fluid levels using Pass/Fail options and attach photos of any visible leaks or low levels.
Lights and Signals Check
Test all external lights and signals, including:
- Headlights (low and high beam)
- Indicators
- Brake lights
- Hazard lights
Use eAuditor to mark lights as Operational or Not Operational, with an option to add comments and attach images.
Brakes and Controls Inspection
Test the vehicle’s braking systems and dashboard controls.
Check:
- Parking brake
- Service brake functionality
- Brake warning lights on the dashboard
- Steering responsiveness
- Horn operation
Assign Corrective Actions in eAuditor if any issues are found.
Cabin Condition Check
Inspect the cabin for safety equipment and operational controls, including:
- Seat belts
- Dashboard warning lights
- Fire extinguisher (if applicable)
- First aid kit (if applicable)
- Air conditioning or heating systems
Use eAuditor to mark Pass/Fail for each item and attach supporting photos if needed.
Underbody and Leak Inspection
Visually inspect the underbody for any visible signs of:
- Oil leaks
- Fuel leaks
- Coolant leaks
Document findings in eAuditor with photos and comments for further investigation.
Documentation Review
Verify that the following documents are available and up to date:
- Registration papers
- Insurance documents
- Roadworthiness certificates
- Previous inspection reports
Mark documents as Valid, Expired, or Not Available in eAuditor, and assign corrective actions if any documentation is missing.
Fault Reporting and Corrective Actions
If any faults or defects are detected during the inspection, eAuditor allows users to:
- Select Failed items
- Attach photos and comments describing the issue
- Assign Corrective Actions to the maintenance team
- Set priority levels and due dates
Corrective Actions will automatically notify the assigned team and track issue resolution in real time.
Sign-Off and Report Submission
Once the inspection is complete, the inspector reviews the checklist for accuracy.
Both the inspector and supervisor can sign off using eAuditor’s digital signature feature.
eAuditor automatically generates a PDF report and stores it in the cloud, ensuring all records are securely backed up for future reference.
Conclusion
Performing Fleet Vehicle Inspection using eAuditor helps businesses maintain safe, reliable, and compliant vehicle fleets. The digital inspection process improves efficiency, reduces paperwork, and provides real-time reporting to support proactive maintenance and compliance. By adopting eAuditor, fleet operators can ensure consistent vehicle checks, minimize breakdowns, and enhance overall operational performance.