Perform Truck Condition General Check using eAuditor

Truck Condition General Check is a comprehensive inspection of a truck’s overall condition to ensure it is safe, functional, and compliant with operational and safety standards before use.

Performing a Truck Condition General Check using eAuditor ensures a detailed evaluation of the truck’s overall safety, functionality, and compliance before operation. This inspection helps identify defects, minimize breakdown risks, and maintain vehicle roadworthiness, contributing to safe and efficient fleet operations.

By using eAuditor for truck condition general checks, businesses can standardize inspections, automate issue reporting, and maintain real-time digital records without relying on paper-based processes.

Purpose of Truck Condition General Check using eAuditor

The primary objectives of conducting a truck condition general check using eAuditor are to:

• Verify the truck’s roadworthiness and safety features before operation.
• Identify visible defects, damages, or malfunctioning components.
• Ensure that critical systems like brakes, lights, and tires are operational.
• Detect fluid leaks, low fluid levels, or mechanical issues.
• Maintain compliance with vehicle safety regulations.
• Create digital inspection records for audits and maintenance tracking.

Step-by-Step Process for Performing Truck Condition General Check using eAuditor

1. Prepare the eAuditor Inspection Template

Start by setting up the truck inspection checklist in eAuditor:

• Log in to your eAuditor account via the app or web platform.
• Download an existing Truck Condition General Check Template from the eAuditor public library, or create a custom checklist tailored to your truck model and company requirements.
• Customize the template by adding sections such as:
  • Exterior Condition
  • Tires and Wheels
  • Engine and Fluids
  • Braking System
  • Lights and Signals
  • Cabin Condition
  • Underbody and Leaks

2. Exterior Condition Inspection

Conduct a visual inspection of the truck’s exterior to ensure there are no visible damages or hazards.
Check for:

• Windscreen cracks
• Mirrors alignment
• Body panel damages
• Door locks and latches
  In eAuditor, select Pass, Fail, or Not Applicable (N/A) and capture photo evidence of any damage.

3. Tires and Wheels Inspection

Inspect the tires and wheels to confirm they are in safe working condition.
Verify:

• Tyre pressure
• Tread depth
• Wheel nuts tightness
• Visible damages or bulges
  Document tire conditions with numeric pressure readings or comments in eAuditor.

4. Engine and Fluid Level Checks

Open the bonnet to inspect the engine and check fluid levels.
Assess:

• Engine oil level
• Coolant level
• Brake fluid level
• Power steering fluid level
• Fuel or AdBlue levels (if applicable)
  Log fluid levels using the Pass/Fail option and attach supporting photos if leaks are found.

5. Braking System Check

Test the truck’s braking systems to ensure they are fully functional.
Check:

• Parking brake operation
• Service brake response
• Brake warning lights on the dashboard
  Report any brake issues and assign Corrective Actions directly in eAuditor for urgent repairs.

6. Lights and Signals Inspection

Verify that all lights and signals are functional, including:

• Headlights (low and high beam)
• Indicators
• Brake lights
• Hazard lights
• Reverse lights
  Use eAuditor to mark Pass or Fail, with options to upload photos or videos for defective lights.

7. Cabin Condition Check

Inspect the driver’s cabin for safety and operational features:

• Horn functionality
• Seatbelt condition
• Dashboard warning lights
• Fire extinguisher availability
• First aid kit (if applicable)
  All faults can be reported directly in eAuditor, with corrective actions assigned to the maintenance team.

8. Underbody and Leak Inspection

Inspect the underbody for signs of:

• Fuel leaks
• Oil leaks
• Coolant leaks
  Use eAuditor to mark the condition and attach photos of any visible leaks.

9. Fault Reporting and Corrective Actions

If faults are detected during the inspection, eAuditor allows operators to:

• Select the item as Failed
• Attach photos and comments describing the fault
• Assign Corrective Actions to the maintenance team
• Set priority levels and due dates
  The maintenance team receives automatic notifications and can update the status through eAuditor.

10. Sign-Off and Report Submission

Once the inspection is complete, the operator reviews the checklist for accuracy.
Both the operator and supervisor can digitally sign off on the inspection using eAuditor’s signature feature.
The app automatically generates a PDF report and stores it in the cloud for compliance and audit purposes.

Key Features of eAuditor for Truck Condition General Checks

• Pre-built or customizable checklist templates

• Photo and video attachments for evidence collection

• Automatic Corrective Action Assignments
• Real-time inspection reports
• Digital sign-off with electronic signatures
• Cloud-based storage and data access
• Offline functionality for remote inspections

Benefits of Using eAuditor for Truck Condition General Checks

• Improves inspection accuracy and consistency
• Automates issue reporting and corrective actions
• Enhances compliance with safety regulations
• Reduces the risk of missed defects
• Provides real-time inspection data for supervisors
• Eliminates paperwork and manual record-keeping

Automating Corrective Actions

eAuditor automatically assigns Corrective Actions for failed items, notifying the maintenance team and tracking the status until the issue is resolved. This ensures that no defects are overlooked, improving fleet reliability and safety.

Conclusion

Performing Truck Condition General Checks using eAuditor helps businesses maintain the safety, functionality, and roadworthiness of their truck fleets. The digital inspection process enhances operational efficiency, streamlines fault reporting, and ensures full compliance with vehicle safety standards. By adopting eAuditor, organizations can improve vehicle uptime, reduce maintenance costs, and create a consistent approach to truck inspections.