Perform Apartment Handover Protocol Assessment using eAuditor
Apartment Handover Protocol is a formal process followed during the handover of an apartment from the property owner, developer, or landlord to the tenant or buyer. It involves the inspection, documentation, and verification of the apartment’s condition, utilities, and inventory at the time of possession.
Performing Apartment Handover Protocol Assessment using eAuditor ensures a systematic and transparent evaluation of an apartment’s condition, utilities, and inventory during the handover process. This assessment helps landlords, property managers, and tenants verify that the apartment is delivered in the agreed condition, with all fixtures, appliances, and utilities fully functional.
eAuditor provides customizable digital checklists, photo documentation, and automated report generation, streamlining the handover process while minimizing future disputes.
Step-by-Step Process for Performing Apartment Handover Protocol Assessment using eAuditor
Preparation Before the Handover Inspection
Purpose:
To gather all necessary information, documents, and tools before starting the apartment handover assessment.
Actions:
- Log into the eAuditor app on a mobile device or tablet.
- Select or create the Apartment Handover Protocol Checklist Template.
- Fill in essential details such as:
- Property Address
- Apartment Number
- Landlord or Developer Name
- Tenant or Buyer Name
- Inspection Date and Time
- Prepare tools like cameras, measuring tape, and electrical testers.
Exterior and Structural Condition Inspection
Purpose:
To assess the overall condition of the apartment’s structure and external appearance.
Key Areas to Inspect:
- Walls (Cracks, Dampness, Paintwork)
- Ceilings
- Floors (Tiles, Wooden Flooring, Carpets)
- Balcony or Terrace Condition
- Doors and Windows
Actions in eAuditor:
- Mark items as Good Condition, Damaged, or Needs Repair.
- Attach photos of any visible damages.
- Add comments on necessary repairs or touch-ups.
- Electrical Systems Inspection
Purpose:
To verify the functionality and safety of electrical systems and appliances.
Key Areas to Inspect:
- Light Fixtures
- Power Outlets
- Switches
- Circuit Breakers
- Kitchen Appliances (if provided)
Actions in eAuditor:
- Test light switches and outlets for proper operation.
- Record results as Working or Not Working.
- Attach photos of any faulty appliances or fixtures.
- Add comments on repairs needed or replacements required.
Plumbing and Sanitary Fittings Inspection
Purpose:
Ensure all plumbing fixtures are in good condition and free from leaks.
Key Areas to Inspect:
- Faucets and Taps
- Toilets
- Showers and Bathtubs
- Kitchen Sink
- Water Heaters
Actions in eAuditor:
- Run water from taps and showers to check for leaks or water pressure issues.
- Flush toilets to verify proper functionality.
- Mark fixtures as Operational or Defective.
- Attach photos of leaks or defective fittings.
- Add comments on required repairs.
Doors, Windows, and Locks Inspection
Purpose:
To confirm all doors, windows, and locks are in proper working condition.
Key Areas to Inspect:
- Main Entrance Door
- Room Doors
- Windows and Window Locks
- Door Handles
- Security Locks
Actions in eAuditor:
- Test door locks and handles.
- Check windows for smooth opening and closing.
- Mark items as Working or Defective.
- Attach photos of any damaged doors or locks.
- Add comments for repairs or replacements.
Kitchen and Built-in Appliances Inspection
Purpose:
To assess the functionality and cleanliness of kitchen fixtures and built-in appliances.
Key Areas to Inspect:
- Kitchen Cabinets
- Sink and Faucets
- Stove or Oven
- Exhaust Fan
- Refrigerator (if provided)
Actions in eAuditor:
- Open and close cabinets to check for proper alignment.
- Test all appliances for operation.
- Mark appliances as Operational or Defective.
- Attach photos of faulty appliances or fixtures.
- Add comments on any cleaning or repairs needed.
HVAC Systems Inspection
Purpose:
To verify the performance of heating, ventilation, and air conditioning systems.
Key Areas to Inspect:
- Air Conditioning Units
- Ventilation Fans
- Thermostat Controls
Actions in eAuditor:
- Test air conditioning units and ventilation fans.
- Mark systems as Working or Not Working.
- Attach photos of any defective units.
- Add comments on necessary maintenance or servicing.
Utility Meter Readings
Purpose:
To record the initial utility meter readings for electricity, water, and gas (if applicable).
Actions in eAuditor:
- Locate utility meters.
- Enter readings directly into eAuditor.
- Attach photos of meter readings as supporting evidence.
Cleanliness and Final Condition Check
Purpose:
To confirm that the apartment is clean and ready for occupancy.
Key Areas to Inspect:
- Floor Cleanliness
- Wall Paint Condition
- Bathroom and Kitchen Hygiene
Actions in eAuditor:
- Mark cleanliness status as Clean, Needs Cleaning, or Not Clean.
- Attach photos of dirty or damaged areas.
- Add comments recommending cleaning services.
- Final Review and Handover Report Submission
Purpose:
To summarize all findings and officially document the apartment’s condition.
Actions in eAuditor:
- Review all inspection data.
- Assign the final handover status as Accepted, Partially Accepted, or Rejected.
- Add digital signatures from both parties (Landlord/Developer and Tenant/Buyer).
- Automatically generate the Apartment Handover Report (PDF).
- Share the report via email or cloud storage.
- Store the report securely in the eAuditor cloud system.
Conclusion
Performing Apartment Handover Protocol Assessment using eAuditor provides a transparent, organized, and efficient method for documenting the condition of an apartment during possession. The platform allows both parties to agree on the apartment’s structural condition, utilities, and inventory, while automatically generating detailed digital reports with photo evidence.
With eAuditor, property owners, tenants, and property managers can maintain a clear record of handovers, schedule corrective actions, and avoid future disputes — ensuring a smooth, accountable, and professional handover process.