Perform Vacant Property Inspection using eAuditor
Vacant Property Inspection is the process of assessing the condition, security, and safety of an unoccupied property to ensure it remains intact, compliant, and free from damage or unauthorized access. These inspections help identify maintenance needs, security breaches, or environmental risks that could arise during periods of vacancy.
Performing Vacant Property Inspection using eAuditor ensures a systematic, consistent, and transparent evaluation of unoccupied properties to verify their security, safety, and maintenance condition. This inspection helps property owners, managers, or security teams detect damages, unauthorized access, or potential risks that could arise during the property’s vacancy. Regular inspections help maintain the property’s integrity, prevent deterioration, and ensure compliance with insurance and safety regulations.
eAuditor streamlines the inspection process with customizable digital checklists, photo documentation, and automated reports, enabling inspectors to perform detailed assessments while reducing paperwork and human error.
Step-by-Step Process for Performing Vacant Property Inspection using eAuditor
Preparation Before Inspection
Purpose:
To gather all necessary tools, documents, and access permissions before starting the inspection.
Actions:
- Log into the eAuditor app on your mobile device or tablet.
- Select or create the Vacant Property Inspection Checklist Template.
- Fill in property details, including:
- Property Name and Address
- Inspection Date and Time
- Inspector Name
- Property Owner or Manager Contact Details
- Prepare inspection tools such as cameras, keys, flashlights, and moisture meters.
- Ensure security alarms are temporarily disabled (if applicable).
Exterior Inspection
Purpose:
To check the property’s security and external condition.
Key Areas to Inspect:
- Boundary Fences and Gates
- Windows and Doors Locks
- External Lighting
- Signs of Forced Entry or Vandalism
- Roof Condition
- Drainage Systems
Actions in eAuditor:
- Mark items as Secure, Damaged, or Needs Repair.
- Attach photos of broken fences, locks, or graffiti.
- Add comments on security breaches or repair needs.
Interior Security Check
Purpose:
To verify that the property’s entry points and security systems are functioning.
Key Areas to Inspect:
- Door Locks
- Window Locks
- Alarm Systems
- CCTV Cameras
- Motion Sensors
Actions in eAuditor:
- Mark systems as Operational or Defective.
- Test alarm systems if active.
- Attach photos of broken locks or non-working devices.
- Add comments on repairs or upgrades needed.
Utilities and Systems Inspection
Purpose:
To assess the condition of electrical, plumbing, and HVAC systems.
Key Areas to Inspect:
- Electrical Outlets and Circuit Breakers
- Plumbing Fixtures
- Water Leaks
- Air Conditioning Units
- Heating Systems
Actions in eAuditor:
- Mark utilities as Operational, Non-Operational, or Shut Down.
- Attach photos of leaks, damaged pipes, or faulty systems.
- Add comments on required repairs or maintenance.
Fire Safety Equipment Check
Purpose:
To verify the presence and functionality of fire safety devices.
Key Areas to Inspect:
- Fire Extinguishers
- Smoke Detectors
- Fire Alarms
- Emergency Exit Signs
Actions in eAuditor:
- Check fire extinguishers for expiration dates.
- Test smoke detectors.
- Mark equipment as Functional or Defective.
- Attach photos of missing or damaged safety devices.
Moisture and Pest Inspection
Purpose:
To detect water leaks, mold growth, or pest infestations that could damage the property.
Key Areas to Inspect:
- Walls and Ceilings for Dampness
- Basement Areas
- Kitchen Cabinets
- Window Frames
- Signs of Rodents or Insects
Actions in eAuditor:
- Use moisture meters if necessary.
- Mark areas as Dry, Damp, or Infested.
- Attach photos of mold or pest activity.
- Add comments on pest control or moisture treatment needs.
Garden and Outdoor Area Inspection
Purpose:
To maintain the external appearance and security of the property.
Key Areas to Inspect:
- Lawn Condition
- Overgrown Vegetation
- Fallen Trees or Branches
- Waste Buildup
Actions in eAuditor:
- Mark gardens as Maintained, Overgrown, or Neglected.
- Attach photos of overgrown areas or debris.
- Add comments on necessary landscaping or cleaning.
Meter Readings and Utility Shut Down Check
Purpose:
To record electricity, water, and gas meter readings and ensure non-essential utilities are shut down.
Actions in eAuditor:
- Locate utility meters.
- Enter readings into the app.
- Attach photos of meter readings.
- Mark utilities as Active or Shut Down based on requirements.
Final Review and Report Submission
Purpose:
To review findings, summarize observations, and submit the Vacant Property Inspection Report.
Actions in eAuditor:
- Review all recorded data and images.
- Assign the overall property status as Secure, Partially Secure, or Not Secure.
- Obtain digital signatures from the inspector or client.
- Automatically generate the Vacant Property Inspection Report (PDF).
- Share the report via email or cloud storage.
- Store reports securely in the eAuditor cloud system.
Conclusion
Performing Vacant Property Inspection using eAuditor helps property owners and managers protect unoccupied properties by conducting regular, detailed assessments of security, safety, and maintenance conditions. The digital platform allows inspectors to detect early signs of damage, unauthorized access, or system failures before they escalate into costly repairs. With customizable checklists, photo evidence capture, and automated report generation, eAuditor streamlines the inspection process and ensures all findings are accurately documented and securely stored — helping property owners maintain the property’s value and comply with insurance or regulatory requirements.