HSE Maintenance Audit

A Health, Safety, and Environmental Maintenance Audit (HSE Maintenance Audit   ) checklist helps organizations ensure that their maintenance practices align with health, safety, and environmental regulations. Below is a comprehensive checklist that can be used in eAuditor Audits & Inspections for conducting such audits:

HSE Maintenance Audit Checklist

General Information

• Audit Conducted by:
• Date of Audit:
• Location:
• Department:
• Maintenance Type (e.g., Routine, Preventive, Corrective):
• Work Order/Permit Number:

1. Maintenance Planning and Documentation

• Is there a documented maintenance plan that includes HSE considerations?
• Does the concerned person issue and approve work permits before workers start maintenance activities?
• Conducting of a job safety analysis (JSA) or risk assessment before the task begins?
• Does the concerned person properly record task in the maintenance management system?

2. Personal Protective Equipment (PPE)

• Is the required PPE available and in good condition?
• Are workers wearing the appropriate PPE for the tasks (e.g., gloves, goggles, hard hats)?
• Availability of adequate PPE storage and cleaning facilities.
• Do supervisors train employees in the proper use of PPE?

3. Equipment Safety

• Maintenance of the equipment or machinery according to manufacturer guidelines and local regulations?
• Are all safety guards and protective devices in place and functional during maintenance?
• Follow Lockout/tagout (LOTO) procedures to ensure equipment is de-energized during maintenance.
• Are tools and maintenance equipment in good working condition and regularly inspected?

4. Electrical Safety

• Training of maintenance personnel in electrical safety procedures.
• Labeling and accessibility of electrical panels.
• Use of insulated tools when working on electrical components.
• Is grounding and bonding equipment in place for electrical work?

5. Hazardous Materials and Chemicals

• Are Safety Data Sheets (SDS) available for all chemicals used during maintenance?
• Proper handling and storing of hazardous materials according to regulations.
• Are maintenance personnel trained in chemical safety and spill response?
• Is there appropriate ventilation in areas where hazardous chemicals are used?

6. Fire Safety

• Are fire extinguishers accessible and regularly inspected?
• Issue of hot work permits on performance of welding, cutting, or grinding.
• Is there proper fire detection and alarm equipment in the maintenance area?
• Are emergency exits unobstructed and clearly marked?

7. Environmental Considerations

• Follow hazardous waste disposal procedures for materials like oil, grease, or chemicals?
• Is there no evidence of leaks or spills in the work area?
• Are noise and air emissions controlled during maintenance activities?
• Are environmental permits up to date for any regulated maintenance work?

8. Ergonomics and Manual Handling

• Are proper lifting techniques used by maintenance personnel?
• Availability of mechanical aids (e.g., hoists, trolleys) to reduce manual handling risks?
• Are workstations designed to minimize awkward postures or repetitive strain?
• Is there training on ergonomics and manual handling practices?

9. Housekeeping and Cleanliness

• Clean and free of debris of the maintenance area after the completion of task.
• Proper storing of tools and equipment after use?
• Are walkways and emergency exits free from obstructions?
• Is there proper waste disposal (e.g., recycling, hazardous waste)?

10. Training and Competence

• Adequate training of maintenance personnel for the tasks they perform?
• Are employees familiar with emergency procedures and equipment?
• Is there regular refresher training on HSE policies and procedures?
• Safety induction training for the new hires before starting maintenance work?

11. Contractor Management

• Are contractors required to adhere to the company’s HSE policies?
• Are contractor personnel trained in site-specific safety requirements?
• Checking of contractors’ certifications and permits before starting maintenance work.
• Are contractor activities supervised to ensure compliance with HSE standards?

12. Emergency Preparedness

• Are first-aid kits available and fully stocked in the maintenance area?
• Are maintenance workers trained in first-aid and emergency response procedures?
• Display of emergency contact numbers clearly in the workplace.
• Are emergency drills (e.g., fire, chemical spill) conducted regularly?

13. Incident Reporting and Investigation

• Are near-miss incidents reported during or after maintenance tasks?
• Is there a process for investigating maintenance-related incidents or injuries?
• Are corrective actions implemented to prevent reoccurrence of safety incidents?
• Are incident reports filed and reviewed by management?

14. Final Inspection and Sign-Off

• Has a final HSE inspection been completed after the maintenance work?
• Have all hazards been removed, and is the equipment safe to use?
• Proper closer of all work permits.
• Have the employees involved in the task signed off on the completion and safety of the task?

Audit Findings and Recommendations

Signatures

• Auditor’s Signature: ___________________________ Date: ___________
• Maintenance Supervisor Signature: ______________ Date: ___________
• HSE Officer Signature: _________________________ Date: ___________

How to Use This Checklist in eAuditor Audits & Inspections:

1. Create a Template: In eAuditor Audits & Inspections, create a new inspection template based on the checklist above.
2. Custom Fields: Use eAuditor Audits & Inspection’s features to add fields such as “Yes/No”, “Comments”, “Attachments”, and “Signatures”.
3. Automated Reports: eAuditor Audits & Inspections allows you to generate automated reports after audits, with fields to input observations, photos, and corrective actions.
4. Assign Actions: Assign corrective actions to the responsible personnel using the task management features in eAuditor Audits & Inspections.
5. Track Performance: Use analytics within eAuditor Audits & Inspections to track compliance, identify recurring issues, and monitor the effectiveness of corrective actions.

This checklist ensures that all aspects of health, safety, and environmental concerns are addressed during maintenance activities, promoting a safer and more compliant workplace.