Maintenance, Health & Safety
Using eAuditor Audits & Inspections for Maintenance, Health & Safety (H&S) ensures that workplace environments are safe, equipment is well-maintained, and regulatory compliance is met. Here’s a structured approach to using eAuditor Audits & Inspections for these tasks:
1. Setting Up Templates for Maintenance, Health & Safety Audits
- Customizable Templates: eAuditor Audits & Inspections allows you to build or modify templates tailored to your specific needs. For maintenance, health, and safety, templates should cover:
- Equipment Maintenance: Checklists for inspections, preventative maintenance, and repairs.
- Workplace Safety: Safety hazards, emergency equipment checks, signage, and first aid supplies.
- Compliance with Health & Safety Regulations: Ensuring OSHA, ISO, or local safety standards are met.
- Employee Safety Training: Records of staff training and qualifications.
2. Conducting Audits in Maintenance, Health & Safety
- Mobile Inspections: Use the eAuditor Audits & Inspections mobile app to perform inspections on-site. Auditors can inspect equipment, workspaces, and safety protocols in real-time, documenting observations, risks, and any issues immediately.
- Preventative Maintenance: Schedule and conduct regular checks of machinery, HVAC systems, fire alarms, and emergency systems. Identify wear and tear before issues arise.
- Health & Safety Checks: Check for trip hazards, proper use of PPE (Personal Protective Equipment), and fire safety measures. Verify safety protocols, such as emergency exits and assembly points.
3. Key Areas to Focus on in Maintenance, Health & Safety Audits
A. Maintenance Audit Checklist
- Equipment and Machinery
- Equipment ID and location
- Date of last service and next scheduled maintenance
- Signs of wear or damage
- Functionality testing
- Emergency stop mechanisms working
- Preventive Maintenance
- Lubrication, cleaning, and calibration records
- Inspection logs updated
- Filters, belts, and consumable parts replaced on time
- Workplace Facilities
- HVAC and lighting systems functioning
- Plumbing and electrical systems checked
- Building structure and roofing inspected for damage
- Emergency Equipment
- Fire extinguishers and alarms in place and functional
- Emergency lighting tested
- First aid kits and supplies replenished
B. Health & Safety Audit Checklist
- General Workplace Safety
- Clear pathways, free of trip hazards
- Adequate lighting in all work areas
- Proper signage for hazards, exits, and safety equipment
- Personal Protective Equipment (PPE)
- Staff wearing appropriate PPE (helmets, gloves, goggles, etc.)
- PPE in good condition
- PPE storage area clean and organized
- Fire and Emergency Safety
- Fire exits clearly marked and accessible
- Evacuation routes clear of obstructions
- Fire alarms, detectors, and sprinkler systems functional
- Emergency evacuation drills scheduled and completed
- Hazardous Materials
- Proper storage of chemicals and hazardous materials
- Safety Data Sheets (SDS) available for all chemicals
- Spill kits and containment measures in place
- First Aid & Medical Response
- First aid kits fully stocked and easily accessible
- Staff trained in first aid and CPR
- AED (Automated External Defibrillator) available and tested
- Compliance
- OSHA/ISO compliance records up to date
- Safety training logs for employees
- Incident reports reviewed, and corrective actions implemented
4. Recording and Reporting Findings
- Real-time Documentation: As you perform the audit, you can use eAuditor Audits & Inspections to document findings, attach photos, and provide detailed comments. This is useful for maintenance inspections where visual evidence of wear and tear is critical.
- Highlighting Risks: Use eAuditor Audits & Inspection’s risk assessment tools to prioritize issues. High-risk areas (such as malfunctioning safety systems) can be flagged for immediate corrective action.
- Add Comments and Attachments: Attach photos, videos, and comments to support audit findings for maintenance issues, faulty equipment, or unsafe conditions.
5. Generating Reports
- Automatic Report Generation: After completing the audit, eAuditor Audits & Inspections can automatically generate a report summarizing the findings. Reports can include data visualization elements, such as pie charts, trend graphs, and severity ratings.
- Report Distribution: Automatically send reports to relevant teams (e.g., maintenance, health and safety officers, or management) for review and action. The reports can be scheduled on a weekly or monthly basis, or after every audit.
6. Corrective Actions and Follow-Up
- Assign Action Items: eAuditor Audits & Inspections allows you to assign follow-up tasks directly from the audit. This is helpful for both immediate fixes (such as clearing a fire exit) and long-term maintenance (e.g., replacing HVAC filters).
- Set Deadlines: Assign deadlines for completing tasks and track progress through eAuditor Audits & Inspection’s dashboard.
- Audit History and Tracking: Keep a detailed audit history for future reference. This ensures you can track the resolution of any recurring safety issues or maintenance concerns.
7. Continuous Improvement
- Identify Trends: Use eAuditor Audits & Inspection’s analytics to track common issues or recurring maintenance problems. This can help predict future breakdowns or safety incidents, allowing you to take preventative action.
- Monitor Safety Performance: Analyze the frequency of incidents, near misses, and equipment malfunctions over time. Regular audits using eAuditor Audits & Inspections can help lower risk levels and improve workplace safety.
Sample Maintenance, Health & Safety Audit Workflow:
- Daily/Weekly Maintenance Checks:
- Regular inspections of equipment, ensuring all systems (lighting, HVAC, plumbing) are operational.
- Testing of emergency systems like alarms and sprinklers.
- Monthly Health & Safety Audits:
- Complete audit of workplace safety: PPE checks, fire safety compliance, first aid readiness, and hazardous materials storage.
- Quarterly/Annual Audits:
- Full equipment servicing.
- Review of compliance with national and international safety standards.
Example Maintenance and Health & Safety Checklist in eAuditor Audits & Inspections
| Category | Check | Compliant | Non-Compliant | Comments |
|---|---|---|---|---|
| Equipment Status | Machinery inspected for wear and tear | Yes | No | Motor bearings noisy, needs replacement |
| PPE Availability | Helmets and gloves provided to all staff | Yes | No | 2 gloves missing in storage |
| Emergency Lighting | All emergency lights tested | Yes | No | Back door light not working |
| Fire Extinguishers | Extinguishers checked and in place | Yes | No | Inspection overdue for 1 unit |
| Spill Kits | Spill kits fully stocked and accessible | Yes | No | No deficiencies identified |
By using eAuditor Audits & Inspections for maintenance, health, and safety management, you create a proactive system for reducing risks, improving compliance, and ensuring operational efficiency. The app allows for easy data collection, analysis, and quick action, making your workplace safer and well-maintained.