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Perform Near Miss Incident Report using eAuditor

To perform a Near Miss Incident Report using eAuditor, follow these steps to document and address potential hazards effectively, ensuring workplace safety and compliance with safety standards.

1. Create or Access a Near Miss Report Template

• Option 1: Use an Existing Template

  • Search eAuditor’s public template library for “Near Miss Incident Report.”
  • Review and download a suitable template.

• Option 2: Create a Custom Template

  • In eAuditor, create a new template with these sections:
    • General Information:
      • Reporter’s name, job title, and contact information.
      • Date, time, and location of the incident.
    • Incident Description:
      • Detailed account of what happened, including the sequence of events.
      • Specific tasks being performed when the near miss occurred.
    • Contributing Factors:
      • Environmental conditions (e.g., lighting, weather, noise).
      • Equipment or process involved.
    • Risk Level Assessment:
      • Potential severity of the incident if it had occurred.
      • Likelihood of recurrence.
    • Photos and Evidence:
      • Upload photos or videos of the incident location or contributing factors.
    • Preventive Actions:
      • Steps taken to mitigate the hazard and prevent a recurrence.
      • Assign responsible personnel for corrective actions.

2. Plan and Assign Reports

• Assign the Near Miss Incident Report Template to supervisors or safety officers.
• Encourage employees to report near misses immediately through the eAuditor app.

3. Document the Near Miss Incident

• Open the Near Miss Report template in eAuditor.
• Fill in the following details:
  • General Information: Record the basic details about the reporter and the incident.
  • Incident Description: Provide a detailed account of the event, including:
    • Task being performed.
    • Individuals involved.
    • What prevented the incident from causing harm or damage?
  • Environmental and Equipment Factors:
    • Describe any unsafe conditions, equipment malfunction, or procedural gaps.
  • Risk Level Assessment:
    • Rate the potential severity and likelihood of recurrence (e.g., low, medium, high).
• Use the photo feature to capture evidence of hazards or unsafe conditions.
• Add notes or annotations for better clarity.

4. Assign Corrective Actions

• Log the actions needed to address the root cause of the near miss.
• Assign tasks to specific individuals with deadlines using the eAuditor’s Actions feature.
• Examples of corrective actions:
  • Repair faulty equipment.
  • Update standard operating procedures.
  • Conduct employee safety training.

5. Generate a Report

• Once the report is complete, generate a detailed Near Miss Incident Report in PDF or other formats.
• Include all data, photos, and corrective actions.
• Share the report with supervisors, safety teams, or relevant stakeholders.

6. Monitor Trends and Improve Safety

• Use eAuditor’s Analytics Dashboard to identify trends in near-miss incidents.
• Pinpoint recurring hazards or high-risk areas.
• Implement long-term improvements to mitigate similar incidents.

Key Elements to Consider

• Encourage a no-blame culture to promote honest reporting.
• Regularly review and update near-miss templates to reflect workplace changes.
• Ensure all employees are trained on identifying and reporting near misses.

Tips for Success

• Make reporting easy and accessible through eAuditor’s mobile app.
• Use data insights from multiple reports to enhance workplace safety protocols.
• Conduct regular audits to ensure all corrective actions are completed.

By using eAuditor for Near Miss Incident Reporting, you can proactively manage hazards, improve workplace safety, and prevent potential incidents.

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