Perform General Cleaning Inspection using eAuditor
General Cleaning refers to the routine process of cleaning and maintaining common areas, surfaces, equipment, and facilities to ensure a clean, organized, and hygienic environment. It involves tasks that address dust, dirt, stains, and potential contaminants to prevent hygiene hazards, improve aesthetic appeal, and maintain safety.
eAuditor is an excellent tool for performing General Cleaning Inspections, ensuring consistent cleaning standards, tracking compliance, and documenting issues in real time. Below is a step-by-step guide to streamline your cleaning inspections using eAuditor.
Steps to Conduct a General Cleaning Inspection Using eAuditor
- Set Up a General Cleaning Inspection Template
Create a General Cleaning Inspection checklist in eAuditor tailored to your specific environment (e.g., office, restaurant, hospital). This checklist can cover key cleaning areas like restrooms, floors, equipment, and common spaces.
Key Sections to Include in the Checklist:
- General Information
- Inspection Date & Time
- Inspector Name
- Facility/Area Inspected (e.g., office, kitchen, restroom)
- Surface Cleaning
- Are desks, counters, and other flat surfaces clean and dust-free?
- Sanitize high-touch areas (e.g., door handles, switches).
- Are windows, mirrors, and glass surfaces streak-free?
- Restroom Cleanliness
- Are toilets, sinks, and mirrors spotless?
- Floors should be free from dirt, water spots, or stains.
- Are soap dispensers, paper towels, and trash bins properly stocked and clean?
- Floor Care
- Are floors swept and mopped (or vacuumed in carpeted areas)?
- There should not be any visible stains or marks on the flooring?
- Are floors sanitized, especially in high-traffic areas?
- Waste Management
- Are trash bins emptied regularly?
- Have the recycling bins been correctly segregated and emptied?
- Are there no signs of overflowing waste in public or employee areas?
- Equipment & Fixtures Cleaning
- Are light fixtures and fans dusted and clean?
- Have the appliances (microwaves, fridges, coffee machines)been cleaned and in working order?
- Are furniture pieces (chairs, desks, couches) well-maintained and clean?
- Air Quality & Ventilation
- Is the air ventilation system clean and functioning?
- Are air vents and filters free of dust or obstructions?
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Conduct the Inspection & Capture the Evidence
Perform the cleaning inspection using eAuditor’s mobile app or desktop version. Walk through the facility, checking each cleaning area and marking it as Pass, Needs Attention, or Fail based on cleanliness.
- Capture Photos & Videos: Use eAuditor’s photo capture feature to document any cleaning issues visually.
- Notes & Comments: Add comments or notes for areas requiring improvement, such as “Toilet seat needs sanitizing” or “Dust visible on equipment”.
- Audio Notes: Record voice notes for more detailed observations if necessary.
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Assign & Track Corrective Actions
If issues are identified, eAuditor allows you to assign corrective actions immediately:
- Assign Tasks: Tag the responsible cleaning team members or departments.
- Set Priorities: Label the tasks based on urgency (e.g., High Priority for urgent cleaning needs).
- Due Dates: Set deadlines for when tasks need to be completed, ensuring timely action.
- Monitor Progress: Track actions directly in eAuditor’s dashboard to ensure follow-ups are done on time.
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Generate & Share Reports
Once the inspection is complete, eAuditor automatically generates a detailed report:
- Inspection Summary – Overview of areas inspected and compliance scores.
- Photos & Notes – Visual documentation of cleaning issues.
- Corrective Actions – List of actions taken and those still pending.
Export Reports
- PDF or CSV Formats – Export your report for review or sharing.
- Automated Notifications – Automatically send reports to managers or team leads.
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Implement Ongoing Cleaning Improvements
To ensure consistent cleanliness standards:
- Schedule Regular Inspections – Set recurring inspection schedules (daily, weekly, or monthly) to ensure cleaning compliance.
- Provide Feedback & Training – Use the inspection results to give feedback to cleaning teams or provide additional training.
- Track Trends – Use eAuditor’s reporting to analyze recurring cleaning issues and focus on areas that need improvement.
Final Thoughts
By leveraging eAuditor for General Cleaning Inspections, businesses can:
- Ensure cleanliness and hygiene are maintained in all areas.
- Document findings and track actions for continuous improvement.
- Provide transparency in cleaning standards and hold teams accountable.
- Save time with automated reports and task management.