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Perform Facility Safety Inspection using eAuditor

Facility Safety Inspection refers to a systematic process of evaluating a workplace or building to identify and mitigate hazards that could harm people, property, or operations. These inspections ensure that the facility complies with health, safety, and environmental regulations while maintaining a safe environment for employees, visitors, and contractors.

Performing a Facility Safety Inspection using eAuditor ensures a detailed evaluation of workplace hazards, safety compliance, and operational readiness across all facility areas. It enables safety managers to conduct standardized, efficient, and fully documented inspections while identifying potential risks, assigning corrective actions, and tracking resolution through real-time reporting and analytics.

1. Preparing for the Inspection

2. Create a Facility Safety Inspection Checklist

Using eAuditor, build or customize a digital checklist tailored to your facility type (e.g., warehouse, office, plant, healthcare facility). The checklist should cover:

• Housekeeping & Walkways
• Fire Safety Systems
• Electrical Hazards
• Workstation Ergonomics
• Equipment and Machinery
• Chemical Handling & Storage
• Emergency Preparedness
• Environmental Hazards
• Personal Protective Equipment (PPE)

Include scoring fields (e.g., compliant/non-compliant or pass/fail), notes sections, and photo upload options.

1. Attach Reference Documents

Link relevant safety standards (e.g., OSHA, ISO 45001, internal SOPs) to checklist items so inspectors can quickly reference best practices during the inspection.

1. Schedule and Assign

Use eAuditor’s scheduler to plan inspections by location, department, or risk level. Assign them to responsible safety officers or supervisors and set recurring inspection intervals.

2. Conducting the Inspection

During the walk-through, use the eAuditor mobile app or desktop platform to log findings in real-time.

1. Housekeeping & Walkways

• Are walkways free of obstructions?
• Have the floors been cleaned and dried to prevent slips?
• Are materials properly stored?

Log conditions with comments or photos. Assign clean-up actions for cluttered or unsafe areas.

1. Fire Safety Systems

• Are extinguishers, alarms, and sprinkler systems present and functional?
• Are emergency exits clearly marked and unobstructed?
• Is fire drill information posted?

Mark deficiencies in eAuditor and assign actions for equipment servicing or signage updates.

1. Electrical Safety

• Inspect power cords, sockets, and panels for damage.
• Ensure proper grounding of equipment.
• Look for overloaded outlets or unsafe setups.

Use the checklist to document violations and schedule follow-up maintenance.

1. Ergonomics and Workstations

• Are desks and chairs adjusted correctly?
• Is lighting adequate?
• Are proper lifting techniques followed?

Take pictures of improper setups and flag for ergonomic training or equipment changes.

1. Equipment and Machinery

• Are guards and emergency stops in place?
• Are the operating procedures posted nearby?
• Has preventive maintenance been performed?

Inspectors can upload maintenance logs or photos of safety controls and mark overdue checks.

1. Chemical Storage & Handling

• Are hazardous substances labeled and stored securely?
• Are spill kits and MSDS sheets available?
• Is ventilation adequate?

Flag issues and attach photos for unsafe storage or labeling concerns.

1. Emergency Preparedness

• Are first aid kits stocked and accessible?
• Have evacuation maps been posted?
• Are staff aware of emergency protocols?

Note gaps and assign corrective actions such as first aid kit replenishment or training sessions.

1. PPE Compliance

• Are the required PPE items (gloves, helmets, goggles) available and worn properly?
• Are storage areas for PPE organized and labeled?

Inspectors can document non-compliance and assign training or restocking actions.

3. Assigning and Managing Corrective Actions

4. Create Actions from Observations

Immediately assign corrective tasks in the app for any unsafe conditions or non-compliant findings:

• Clean spills
• Replace missing signage
• Service fire equipment
• Train staff on PPE use

Include priority levels, responsible persons, due dates, and notes.

1. Track Resolution

Use eAuditor’s Actions Dashboard to:

• Monitor task progress
• Confirm task completion with photo evidence
• Maintain accountability with timestamps and audit trails

4. Reporting and Documentation

5. Auto-Generate Digital Reports

Once the inspection is completed, eAuditor compiles a full report with:

• Inspection findings
• Photos and comments
• Assigned actions and statuses
• Signatures and timestamps

Export reports as PDF, Word, or Excel files and distribute to management, safety committees, or external auditors.

1. Monitor Trends via Analytics

eAuditor’s Analytics Dashboard allows safety managers to:

• Identify recurring safety issues
• Compare performance across departments or facilities
• Monitor completion rates for scheduled inspections and corrective tasks

5. Ensuring Ongoing Safety Compliance

6. Routine Inspection Scheduling

Use eAuditor to automate recurring inspections by day, week, or month. Missed inspections are flagged for follow-up.

1. Training Integration

Embed links to SOPs or training videos in checklist items to reinforce proper safety practices at the point of inspection.

1. Audit-Ready Recordkeeping

eAuditor stores all completed inspections, actions, and reports securely in the cloud for regulatory compliance, insurance claims, or internal reviews.

Summary

Performing Facility Safety Inspections using eAuditor enables organizations to maintain a safe, compliant, and efficient environment. The platform helps identify hazards, assign real-time corrective actions, and generate detailed inspection reports. With built-in scheduling, analytics, and digital recordkeeping, eAuditor supports continuous safety improvement across every area of the facility.

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