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Perform NFPA 25 Fire Pump Inspection using eAuditor

NFPA 25 Fire Pump Inspection refers to the systematic examination and testing of fire pump systems in accordance with the National Fire Protection Association (NFPA) Standard 25 — “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.” This standard sets the minimum requirements for ensuring that fire pumps are fully functional and ready to operate in case of a fire emergency.

Performing NFPA 25 Fire Pump Inspection using eAuditor ensures a structured, compliant, and efficient evaluation of fire pump systems to verify their operational readiness, detect deficiencies early, and maintain strict adherence to fire protection standards. By digitizing the inspection process, eAuditor helps safety teams maintain accurate records, schedule recurring checks, and assign corrective actions, all in alignment with NFPA 25 guidelines.

1. Setting Up the Inspection Process in eAuditor

2. Create a Fire Pump Inspection Checklist Aligned with NFPA 25

Develop a comprehensive checklist in eAuditor that includes:

• Weekly Visual Inspection
• Weekly/Monthly No-Flow (Churn) Test
• Annual Flow (Performance) Test
• Diesel Engine (if applicable)
• Electrical Systems and Controllers
• Recordkeeping Requirements

Checklist items should include dropdown response options (e.g., “Pass,” “Fail,” “N/A”), image upload fields, and notes sections for observations or readings.

1. Reference NFPA 25 Standards

Embed brief references or links to relevant NFPA 25 clauses (e.g., Section 8.3 for fire pump testing) within the checklist to guide inspectors during evaluations.

1. Set Inspection Schedules

Use eAuditor’s scheduling feature to create recurring:

• Weekly visual and churn tests
• Monthly electrical/battery checks
• Annual full-flow performance test appointments

Assign these inspections to responsible maintenance or safety personnel.

2. Conducting the Inspection with eAuditor

2. Weekly Visual Inspection

Log details such as:

• Room cleanliness, ventilation, and accessibility
• No leaks from the pump, piping, or couplings
• Pump and driver alignment
• Gauges showing normal pressure
• Suction and discharge valves are in the proper position

Use eAuditor to capture images of conditions and flag any unusual findings.

1. No-Flow (Churn) Test

Performed under no-flow conditions:

• Start the pump manually or automatically
• Record suction and discharge pressure readings
• Check for vibrations, noise, or overheating
• Ensure automatic start and stop features function properly

eAuditor allows you to record exact pressure values, capture video/photo evidence, and comment on performance.

1. Monthly Battery and Electrical Checks

For electric and diesel systems:

• Check battery voltage and charger status
• Inspect connections for corrosion or looseness
• Verify controller indicator lights and alarms

Use checklist fields to log voltages and photo-document controller panels.

1. Diesel Engine-Specific Inspections

• Inspect fuel levels, oil levels, and coolant levels
• Check for leaks or abnormal sounds during operation
• Run the engine and log RPM, temperature, and run time
• Ensure auto-start functions properly during testing

eAuditor enables tagging of critical thresholds and prompts automatic action if inspection values are outside normal range.

1. Annual Flow Test (Full Performance Test)

Conduct using flow meters or hose valves:

• Measure pump performance at 100%, 150%, and churn flow
• Compare results to manufacturer’s performance curve
• Document total flow, pressure, and any anomalies

Capture test equipment readings in eAuditor’s numeric fields and attach scanned pump curves for direct comparison.

3. Assigning and Managing Corrective Actions

If a defect or abnormal condition is found during inspection:

• Use eAuditor’s “Action” feature to assign a specific corrective task
  • Example: “Replace pressure gauge” or “Investigate pump vibration”
• Include:
  • Due date
  • Priority level
  • Responsible technician
  • Notes and supporting images

Track the resolution of these tasks through the Actions Dashboard to ensure timely closure.

4. Generating Inspection Reports

At the end of each inspection:

• eAuditor automatically generates a PDF or digital report
  • Includes: checklist responses, timestamps, inspector details, photos, and action items
• Reports can be:
  • Emailed to facility managers, safety officers, or fire authorities
  • Exported for internal records or compliance audits

Reports are fully customizable to meet facility-specific formats and branding.

5. Using Analytics for Continuous Improvement

Utilize eAuditor’s Analytics Dashboard to:

• Identify recurring issues (e.g., low battery voltage, frequent pump misfires)
• Monitor performance trends over time
• Track completion rates and overdue inspections
• Generate inspection scorecards by location or team

This visibility supports proactive maintenance planning and demonstrates compliance with NFPA 25.

6. Maintaining Compliance and Readiness

7. Audit-Ready Documentation

All inspection data and reports are stored in the cloud with:

• Timestamps
• Inspector signatures
• Action resolution records

This ensures readiness for audits by local fire departments or insurance providers.

1. Training Integration

Link training videos or manuals for pump operation and emergency response directly in eAuditor checklists to reinforce procedures during inspections.

Summary

Performing NFPA 25 Fire Pump Inspections using eAuditor enables safety teams to conduct fully compliant, efficient, and accountable inspections of fire pump systems. From weekly churn tests to annual flow evaluations, eAuditor streamlines the process with digital checklists, real-time reporting, and corrective action tracking, ensuring fire protection systems are always ready when needed.

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