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Perform an ISO 45001 Audit using eAuditor

ISO 45001 Audit is a formal evaluation process designed to assess an organization’s occupational health and safety (OHS) management system against the requirements of the ISO 45001:2018 standard. This audit ensures that the organization is effectively managing health and safety risks, complying with legal requirements, and fostering a safe working environment for employees.

Performing an ISO 45001 Audit using eAuditor ensures an efficient and structured evaluation of an organization’s occupational health and safety management system (OHSMS) while enhancing compliance and risk mitigation. eAuditor streamlines the audit process through customizable checklists, on-site data capture, real-time reporting, and actionable insights. The platform allows organizations to verify adherence to ISO 45001, identify areas for improvement, and track corrective actions for continuous safety enhancement.

1. Setting Up the ISO 45001 Audit Process in eAuditor

2. Create a Customized ISO 45001 Checklist

Start by developing a comprehensive checklist within eAuditor that aligns with the ISO 45001:2018 requirements. The checklist should cover key elements such as:

• Context of the Organization: Evaluate how the organization identifies internal and external factors affecting OHS performance.
• Leadership and Worker Participation: Assess leadership commitment, employee involvement, and communication processes.
• Planning: Review the process of risk identification, risk assessment, and the establishment of safety objectives.
• Support: Evaluate resources, competency, awareness, and communication systems in place.
• Operation: Examine the procedures for operational planning and risk control.
• Performance Evaluation: Review how OHS performance is monitored, measured, and evaluated (e.g., audits, inspections, corrective actions).
• Improvement: Check how the organization continually improves the OHSMS through corrective actions, preventive actions, and audits.

Each section should have predefined answers (e.g., “Compliant,” “Non-compliant,” “Not Applicable”) with space for additional comments or evidence.

1. Include Reference Documents and Standards

Attach relevant ISO 45001 documents, safety policies, risk assessments, and regulations within the eAuditor app for quick reference. This ensures that audit findings align with the ISO standard and any local or regulatory requirements.

1. Assign Roles and Schedule Audits

Set audit schedules within eAuditor, ensuring audits are conducted at regular intervals (e.g., quarterly or annually) and assign team members (auditors, OHS officers, etc.) to each audit phase.

2. Conducting the ISO 45001 Audit with eAuditor

2. Review Documentation

• Begin by reviewing the OHS management system documentation, such as safety policies, risk assessments, training records, and previous audit reports.
• eAuditor allows auditors to upload and view documents directly within the app, enabling a thorough review before conducting on-site inspections.

1. On-Site Inspection and Observation

• Use eAuditor’s mobile platform to conduct on-site inspections, where auditors can capture data in real-time by checking for compliance with ISO 45001 elements.
• Inspect work environments for compliance with safety standards (e.g., personal protective equipment usage, workplace hazards, and emergency procedures).
• Take photos, record videos, or scan QR codes to document findings directly within the audit checklist.

1. Interviews with Employees and Management

• Interview employees and management to assess their understanding and involvement in OHS practices and leadership’s commitment to the system.
• eAuditor allows you to record audio or take notes during interviews for further analysis.
• Ensure that workers know their roles in safety protocols and have received adequate training.

1. Identify Non-Conformities and Risks

• Using eAuditor’s checklist, identify any non-conformities, risks, or areas where the organization is not meeting ISO 45001 standards. These could include:
  • Missing or incomplete risk assessments
  • Inadequate worker participation
  • Insufficient training or resources for safety practices
  • Lack of proper monitoring and evaluation of OHS performance

Non-conformities are easily flagged in the system, making it easier to track and address later.

3. Evaluating Compliance and Tracking Corrective Actions

4. Assess Compliance

• Evaluate whether the organization’s OHS management system complies with the requirements set by ISO 45001. This includes checking for the proper implementation of health and safety policies, risk management processes, and employee training programs.
• Document your findings in the eAuditor checklist, marking sections as “Compliant,” “Non-compliant,” or “Needs Improvement.”

1. Create and Assign Corrective Actions

• For any non-conformities identified, use eAuditor to create corrective actions. These should be actionable and time-bound, such as:
  • Updating safety protocols
  • Conducting additional training sessions
  • Introducing new risk control measures
  • Revising emergency response procedures
• Assign each corrective action to the responsible individual and set deadlines for completion.

1. Follow-Up on Corrective Actions

• eAuditor allows you to monitor the progress of corrective actions through its Action Dashboard, which provides an overview of pending, in-progress, or completed tasks.
• Set reminders and due dates to ensure that corrective actions are implemented in a timely manner.

4. Generate and Share Reports

5. Generate ISO 45001 Audit Reports

• eAuditor automatically compiles the findings from the audit, including compliance assessments, non-conformities, corrective actions, and evidence (e.g., photos, videos, and interview summaries) into a detailed audit report.
• The report can be customized with your organization’s branding and can include:
  • Summary of audit findings
  • Identified non-conformities and risks
  • Corrective actions with deadlines and responsible parties
  • Recommendations for improving OHS management

1. Share Reports with Stakeholders

• The audit report can be easily shared with senior management, the safety team, or regulatory bodies. eAuditor allows you to export reports in PDF, Word, or Excel formats for easy distribution and record-keeping.

5. Review and Continuous Improvement

6. Monitor OHS Performance

• Use eAuditor’s Analytics Dashboard to track trends in OHS performance, such as recurring safety issues, corrective action completion rates, and audit results.
• This data can be used to evaluate the overall effectiveness of the OHSMS and identify areas where further improvements are needed.

1. Ongoing Audits and Reviews

• Schedule regular ISO 45001 audits within eAuditor to continuously monitor compliance and performance.
• Use audit findings to review and revise the OHS management system, ensuring it evolves with changing regulations, risks, or operational needs.

Summary

Performing an ISO 45001 Audit using eAuditor simplifies the process of evaluating an organization’s occupational health and safety management system. eAuditor enables comprehensive checklists, real-time data capture, corrective action tracking, and automated reporting, ensuring compliance with ISO 45001 standards and promoting continuous safety improvement across the organization.

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